CourtReserve Reservation Update
HWHOA • June 9, 2020
Thanks for your cooperation to help our CourtReserve procedures work well as we begin our swim system. Our Board has received some requests to expand the reservation parameters and we have already been working towards being able to expand the time slots or "events" homeowners can sign up for - it is not as easy as you would think to modify the system already in place. We first needed a valid representative sample of how many homeowners would be making reservations and which events would be in highest demand - this initial two-week period has been helpful for us to be able to gather information to help determine which adjustments to make. We had initially hoped to simply expand the time allotted for each individual event, but that created other issues with the system that were too problematic. Starting Wednesday, June 10, homeowners will be able to sign up for multiple events on the same day. Here's how it will work:
Homeowners may now reserve TWO consecutive "events" back-to-back on weekdays, as long as they are both available in advance. On weekends and holidays, there will be some additional conditions. The busiest events on weekends/holidays are the time slots of noon - 2:00 pm
and then from 2:15 - 4:15 pm. Homeowners will not be able to reserve these two prime events back-to-back on the same day on weekends and holidays. For advance reservations on weekends/holidays, homeowners wishing to reserve two events back-to-back will only be able to reserve one
of the prime
events per day. For example: a homeowner may reserve the 9:45 am - 11:45 event, followed by the prime noon - 2:00 pm
event OR
a homeowner may reserve the prime 2:15 - 4:15 pm
event, followed by the 4:30 - 6:30 pm event. These are the updated conditions for advance reservations and will hopefully offer homeowners more latitude when making reservations for family time at our pool.
Our HOA Treasurer Paula Nelson volunteers her time daily to manage the scheduling for us on CourtReserve. Even though the rest of the reservation is an automated process, Paula has changed the reservation for the two prime slots
to be approved. Once approved the person who made the reservation will receive a confirmation email. The Board hopes to be able to expand even further in coming weeks to allow homeowners even more flexibility when making reservations to enjoy our pool. We are also eager to hear any new guidelines Governor Kemp may announce when his Executive Order expires June 12, but please remember the 50-person limitation in effect at our pool is based on square footage requirements to maintain the social distancing recommended by the CDC.
In order for our CourtReserve system to work well for all homeowners, each individual must only arrive at the pool at the reserved time, and must exit the pool as soon as the reservation expires. Homeowners who arrive early and stay late risk deactivation of their own family's key card and also expose the pool to conditions that could requires us to close it altogether. Remember: if reservations are made for family members who don't actually end up coming to the pool, please be sure to cancel those individual reservations in order to allow others to enjoy the pool. Teens under 18 years old must be accompanied by a parent or other resident family adult.
If you have any questions about the new Rules for Reservation please contact me at board@hwhoa.org
or treasurer@hwhoa.org.
HW HOA pool season May 16 through September 14 2026. Summer swimming fun. Review pool rules on website for resident safety. Enjoy the pool this summer and stay safe.
HW HOA reviewing quotes for tennis court remodel. New asphalt base surface paint fencing updates nets benches and equipment. Project completion targeted end of 2026.
HOA meeting rescheduled mold issue fire station. New date being determined. Residents notified via mail email and Facebook with updated meeting information details.
HW HOA remodeling entrance with Legendary Landscaping. New landscaping irrigation system refresh. Improves curb appeal privacy and creates better first impression.
The annual meeting of the membership will be held at the pool parking lot on Thursday, May 9th, at 6:30 pm. Please see the attached 1st notice of the meeting.
Huntington West is blessed with many generous homeowners willing to help a neighbor in need, even a neighbor they have never met. Our Board would like to thank a trio of neighbors who stepped up to help a single mom who needed repairs to her picket fence. Many thanks to retiree Dave Lawson for volunteering to replace over 50 broken pickets on the fence.
The official results of the recent election for Board officers of the Huntington West Homeowners Association are: A total of 72 ballots were returned and validated. Some ballots did not include votes for every office.
Heritage has received a number of reports of ballots that have still not arrived in the mail. Our Account Manager Pam Smith today sent a ballot to all homeowners who have registered an email address with Heritage. Pool Opening and Mill Creek Graduation
ATTENTION HOA MEMBERS ELIGIBLE TO VOTE FOR BOARD OFFICERS Our Board has been made aware that the ballots mailed out by Heritage contained a typographical error. The correct address to email completed ballots to our Account Manager Pam Smith is: psmith@heritageproperty.com
Nominations are now open for 2023-2024 HOA Board officers. Nominations will close at 8 am on Monday, April 3. Ballots will be mailed to homeowners and will be due back to Heritage by close of business day Friday, April 21. Submit nominations to the Board via email (board@hwhoa.org)